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From Spreadsheets to Smart Matching: How the Ohio Grants Alliance Saved 400+ Hours and Discovered Billions in New Funding

From Spreadsheets to Smart Matching: How the Ohio Grants Alliance Saved 400+ Hours and Discovered Billions in New Funding

"You guys save me at least an hour of work per day, purely in grant tracking, and with the blogs/webinars, probably another 3-4 hours a week on top of that, if not more!" — Mikah Pransky, Ohio Grants Alliance

A graphic featuring a professional headshot of Mikah Pransky, Manager, Grants and Communications, for the Ohio Grants Alliance Her photo is framed in a circular gradient border (burgundy to navy). Overlapping her image is a second circle containing the logo of the Ohio Grants Alliance (OGA), which includes a blue silhouette of the state of Ohio with
Mikah Pransky, Manager, Grants and Communications, Ohio Grants Alliance

The Challenge

The Ohio Grants Alliance—serving 6 regional partners and hundreds of stakeholders—was drowning in manual grant research. Like many organizations, they relied on daily grants.gov emails and spent full days creating monthly reports from siloed government data. They had limited visibility into private foundation opportunities and couldn't track critical pre-application deadlines buried in funding announcements. With diverse regional needs ranging from brownfield remediation to rural development, their one-size-fits-all approach wasn't working. When staff was out, grant tracking simply stopped.

The Solution

The Ohio Grants Alliance simply set up GrantExec profiles for each of their six regional partners, and the manual work disappeared. Each region now receives personalized grant matches based on their specific priorities, replacing generic statewide alerts. The platform automatically extracts pre-application deadlines and multi-phase requirements from funding announcements, while unlocking access to 100,000+ private foundations previously invisible to the alliance. Educational resources like webinars and blogs provide ongoing grant strategy support, transforming their team from data entry clerks into strategic advisors.

Results:

  • Time Reclaimed: 8-9 hours weekly (400+ hours annually) redirected from manual tracking to strategic grant development

  • Expanded Coverage: From federal-only to comprehensive coverage including private foundations and corporate funders

  • Zero Gaps: 100% coverage maintained even during staff absences

  • Personalized Matching: Each region now receives tailored opportunities vs. one-size-fits-all alerts

  • ROI: $20,000+ annual savings in staff time alone, before accounting for increased grant capture

With this additional time, the Alliance is building deeper regional strategies and positioning Ohio for leadership in emerging funding sectors.

GrantExec's Mission: Bridge the Gap Between Funders and Seekers

GrantExec has helped mission driven orgs secure over $43 million in grants and is working towards $10 billion over the next decade. Our goal is to connect funders and seekers in real-time, making the process more accessible and efficient. Together, we can make grant funding work better for everyone.

  • Identify quality funding opportunities

  • Build strategic partnerships

  • Streamline your grant process

  • Create sustainable funding streams

Visit platform.grantexec.com to get started.

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