City of Waco’s Neighborhood Grant Program

The City of Waco’s Neighborhood Grant Program is a locally managed initiative intended to strengthen neighborhood associations through funding support for public benefit projects that enhance beautification, build community identity, and improve the quality of life. Administered by the Neighborhood Engagement Department, the program fosters collaboration between the city and its neighborhood associations by providing matching grants for high-impact community projects. Eligible associations can apply for one project per year in their first year and up to two in subsequent years, subject to funding availability. Projects must be visible, community-oriented, located within Waco city limits, and completed within the calendar year. The maximum award amount is $2,800. The grant requires a 25 percent match, which may include cash, in-kind services, volunteer hours, or donations. Some public improvement projects managed internally by City of Waco departments may be exempt from the full 25 percent match requirement, though some contribution is still encouraged. Grant funds are distributed on a reimbursement basis or through direct vendor payments. Neighborhood associations must not begin spending until a contract is signed and an official notice to proceed is issued. All expenditures must follow the City’s purchasing policies. Payments will only be processed through electronic funds transfer, and reimbursement is contingent on submission and approval of the final report. Grant funds cannot be used for projects that benefit individuals or groups privately, exceed six months in duration, or duplicate existing services. Eligible projects include neighborhood events, capacity-building activities, preservation efforts like park amenities and identity signage, and similar publicly accessible efforts. Ineligible projects include operating support for service organizations, politically aligned initiatives, or projects that contradict city policy. All applicants must provide neighborhood support documentation, such as a petition with at least five signatures and approvals from any impacted private property owners. To be eligible, associations must be based in Waco, have bylaws and incorporation documents filed with the Texas Secretary of State, maintain a neighborhood-wide membership policy, and hold an active EIN and bank account. Required application attachments include a detailed budget, support petition, proof of eligibility, and project-specific documents like bids or design plans. Budget documentation must outline line items, costs, funding sources, and verify the 25 percent neighborhood match. Applications open annually in the fall, with timelines determined by staff. The review process includes evaluation by a multi-departmental committee and final approval by the City Manager or designee. Evaluation criteria focus on community benefit, project planning, budget clarity, and bonus points for additional neighborhood support or contributions. Approved applicants receive contract instructions and may begin work only after execution and notification. Projects must be completed, invoiced, and reported on by December 31 of the award year.

Do not start any purchases before receiving a notice to proceed; maintain strong neighborhood support; submit all required documentation accurately to avoid delays